Privacy Policy

‍ ‍The Coalition for Associations in Global Mobility - Privacy Policy

1.    Introduction

This privacy policy sets out how The Coalition for Associations in Global Mobility, Meadowside, Pottery Hill, Wattisfield, Diss IP22 1NH, United Kingdom (“CAGM”) uses and protects personal information that you give us when you use this website or when you provide us with your information by any other means.  We are the data controller, with responsibility for your personal data.

We are committed to ensuring that your privacy is protected and undertake never to sell or rent your information to third parties or use it for promotional or commercial reasons. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this Privacy Policy.

2.    The types of personal data we collect about you

Personal data means any information about an individual from which that person can be identified.

The data we process comes from our member associations and related interested parties and includes:

  1. Name of representative of member association or other interested party;

  2. Email address and telephone number of each representative or other party.

3.    Data collection

We collect data from and about you through your interactions with us. You may give us your personal data by filling in online forms or by corresponding with us by post, phone, email or otherwise. 

4.    How we use your personal data

The law requires us to have a legal basis for collecting and using your personal data. We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests.  We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests.

‍We will use your personal data to manage our relationship with you which will include:

‍(a) Communication with you;

‍(b) Notifying you about changes to our terms or privacy policy;

‍(c) Dealing with your requests, complaints and queries.

‍Cookies

‍A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. 

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. 
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

5.    Disclosures of your personal data

Your personal data may be accessible to authorised third parties strictly for the administration and protection of our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).  Otherwise, we will only share your personal data with a third party with your specific consent.  We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow third parties to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6.    International Transfers

We will not transfer your personal data outside the United Kingdom except with your consent.

7.    Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8.    Data retention

Member company data is held for the duration of the membership.  If membership is discontinued then this data will be kept in our system for one year, after which it will be removed from our records.

9.    Your legal rights

You have a number of rights under data protection laws in relation to your personal data.  You have the right to:

  • Request access to your personal data (commonly known as a "subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

  • Request correction of the personal data that we hold about you.

  • Request erasure of your personal data.

  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object.

  • You also have the absolute right to object any time to the processing of your personal data for direct marketing purposes.

  • Request the transfer of your personal data to you or to a third party.

  • Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:

    • If you want us to establish the data's accuracy;

    • Where our use of the data is unlawful but you do not want us to erase it;

    • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or

    • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

If you wish to exercise any of the rights set out above, please contact info@globalmobilitycoalition.org.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10.  Contact details

If you have any questions about this privacy policy or about the use of your personal data or you want to exercise your privacy rights, please contact info@globalmobilitycoalition.org.

11.   Complaints

You have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk/make-a-complaint/data-protection-complaint.)  However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand. The ICO will expect you to have done this before reviewing your complaint.

12.   Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review. This version is effective from 1st May 2026.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us; for example, a new address or email address.

13.  Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

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